HIS Maintenance Master Control System
Maintenance is the easiest thing in your building to let slide.
A fault goes out over the radio and is gone. A job is marked done that nobody checked. An asset fails years early because the warning signs were never logged. One system logs every fault, assigns every job, and closes nothing until the work has been independently verified and signed off.
Log Control
Every fault captured the moment it happens, from any device, with a job card behind it. Nothing lives on a radio call or a notice board.
Work Control
Planned maintenance and reactive faults, assigned, prioritised and tracked to completion, on paper exactly the way your team already works.
Verification Control
Every job is independently checked and signed off before it closes, so the standard is confirmed, not assumed.
Logged. Done. Proven. Closed.
Everything maintenance needs. Nothing it doesn't.
Fault Logging
Anyone reports a fault in seconds, from any device, with a job card raised behind it.
Asset Register
Every asset, location, warranty and service history held in one place.
Preventative Maintenance
Recurring schedules that raise their own job cards automatically, from daily checks to statutory annual servicing, before things fail.
Job Assignment
Route work to the right person or contractor, with priorities and due dates.
Independent Verification
A separate, independent sign-off on every job, so completion is always confirmed.
Job History & Audit Trail
A full timestamped record behind every job, from first report to final close.
Reporting & Analytics
Open jobs, overdue work, preventative maintenance compliance and asset downtime by property, at a glance.
Self-Hosted & Offline
Runs on your own server, works offline, no monthly fee, 5 to 500 rooms.
Fix it before the guest finds it.
Reactive maintenance proves you fixed it. Preventative maintenance proves it never broke. Set the schedule once, from weekly generator runs to statutory annual fire servicing, and the system raises each job card automatically on its due date, checklist printed on the card. A ready-made library of hotel schedules is built in; switch on what applies to your property.
The whole property sees what's coming.
A month-by-month calendar of every scheduled job, visible to every user, so front office sees room blocks coming, contractors are booked ahead, and nothing lands as a surprise.
The record you show the inspector.
Fire equipment servicing, lift inspections, gas and electrical certificates, flagged as statutory and tracked to the day. The compliance report is one click when the fire inspector, the insurer or the owner asks.
The paper card is the checklist.
Every scheduled job prints its checklist as tick boxes on the card. The technician works on paper, ticks, signs and returns it, and the same rule still applies: verified independently before it closes.
One job, done properly.
Most properties still run maintenance on radio calls and memory. The front desk radios the handyman, nothing gets written down, and "it's done" is whatever comes back over the radio. The big facilities-management platforms promise to fix that, then bury you in SLA matrices, parts inventories and asset tagging built for a 280-room resort with a full engineering team, not a small lodge with one handyman. The people who should be out fixing things end up stuck at a screen, doing admin.
HIS Maintenance Master Control System does one job, and does it properly. A fault gets logged, a job card prints, and the work gets done on paper exactly the way your team already works. Then a second person verifies the work against the card and closes it. That last part is the whole point. Completion is confirmed independently, never just assumed. Every job is checked before it closes, so nothing sits marked "done" without confirmation.
The result is a clean flow from the moment a fault is reported to the moment it's verified and signed off, with a full timestamped record behind every job. Your maintenance team spends the day fixing things, not feeding a system.
It runs on your own server, on your own network, with no internet dependency and no monthly fee. That matters as much for a remote safari lodge off the grid as for a city hotel. Load five rooms or five hundred. Same system either way.
What sets it apart.
Everything it doesn't do is deliberate.
No parts modules, no dashboards to administer, nothing slowing down the people who have to action the work.
Confirmed by someone independent.
Every job is checked and signed off by someone independent, with the signed job card as the proof behind it.
More than 30 years running properties like yours.
A working system from people who have lived the problem, not a tech product chasing the hospitality market.
Every job is verified before it closes.
Maintenance gets the job done and marks it complete. Verification and close then sit with someone independent: housekeeping, the relevant HOD, or an executive. It is built into the software, not left to good intentions, so a job is only ever "closed" once it has been checked against the signed card. Clear accountability, a complete record, and no disputes about what was done.
Simple. Controlled. Logged. Big or small.
Self-hosted on your own server, configured to your departments, locations and roles, and live with your team logging and closing jobs the right way from day one.